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Spirit of Sutterby
General Data Protection Regulation (GDPR) Policy


Spirit of Sutterby needs to keep personal data about its committee, volunteers and supporters in order to carry out project activities.

We will collect, store, use amend, share, destroy or delete personal data only in ways which protect people’s privacy and comply with The General Data Protection Regulation(GDPR) and other relevant legislation.


We will only collect, store and use the minimum amount of data that we need and will not collect, store or use data we do not need.


We will only collect, store and use data for:-

  • Purposes for which the individual has given explicit consent or

  • Purposes that are in our projects legitimate interests or

  • Contracts with the individual whose data it is or

  • To comply with legal obligations or

  • To protect someone’s life or

  • To perform public tasks.


We will provide individuals with details of the data we have about them when requested by the relevant individual


We will delete data if requested by the relevant individual unless we need to keep it for legal reasons


We will endeavour to keep personal data up to date and accurate


We will store personal data securely


We will keep clear records of the purposes of collecting and holding specific data to ensure it is only used for these purposes


We will not share personal data with third parties without the explicit consent of the relevant individual unless legally required to do so


We will endeavour not to have data breaches. In the event of a data breach we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again . Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours and to the individual concerned.


To uphold this policy we will maintain a set of data protection procedures for our Committee and volunteers to follow.

Review: This policy will be reviewed every 2 years by the Steering Group
Dave Start, Julia Brocklehurst, David Stonehouse, Denise Wheatley, Geoff Wheatley 

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